What is OpenText Core for SAP SuccessFactors and Extended ECM for SAP SuccessFactors?
OpenText Core for SAP SuccessFactors and Extended ECM for SAP SuccessFactors are specialized solutions for the structured management and delivery of HR documents – fully embedded within SAP SuccessFactors. They help organizations digitally, securely, and efficiently organize their HR-related content by seamlessly linking documents to the corresponding HR processes and making them accessible throughout the entire employee lifecycle. Both solutions offer real value for modern HR organizations: they reduce manual effort, minimize risks, and create a seamless digital HR experience – scalable and tailored to the company’s size, process landscape, and IT strategy.
OpenText Core for SAP SuccessFactors
OpenText Core for SAP SuccessFactors is a cloud-based, lightweight solution designed specifically for companies that need fast and straightforward integration of document management into SAP SuccessFactors. It provides a digital personnel file where all relevant documents are stored centrally and securely – right where HR teams work. Core for SuccessFactors is especially well-suited for organizations with clearly defined, standardized HR processes that are looking for a simple, user-friendly, and low-maintenance solution without compromising on security or efficiency.
OpenText Extended ECM for SAP SuccessFactors
OpenText Extended ECM for SAP SuccessFactors is designed for organizations with more complex information management requirements. This solution goes beyond simple document storage by integrating not only SAP SuccessFactors, but also other enterprise applications such as SAP ERP, CRM, or talent management systems. Extended ECM enables an enterprise-wide document strategy with intelligent metadata management, advanced control functions, role-based access, and full governance. As a result, the solution supports not only operational HR processes but also strategic requirements related to compliance, auditability, and long-term information archiving.
Why should you choose OpenText Core for SAP SuccessFactors or OpenText Extended ECM for SAP SuccessFactors?
HR documents – right where they’re needed.
With OpenText, relevant documents are embedded directly into SAP SuccessFactors or generated on demand – in the context of each employee and ongoing HR processes. This eliminates media disruptions, reduces manual filing, and brings greater efficiency and clarity to the day-to-day work of HR departments.
Digital personnel files – secure, centralized, compliant
Whether cloud-based with Core or deeply integrated with Extended ECM: both solutions provide a central, audit-proof storage for all HR documents. This allows companies to effortlessly meet data protection and compliance requirements – from GDPR to internal corporate retention policies.
More efficiency through automation and transparency
The structured, automated management of HR content saves valuable time. HR staff benefit from quick access, automated processes, and improved traceability – from onboarding and employee reviews to offboarding.
Flexibly scalable for companies of any size
Whether a mid-sized company with clear cloud goals or an international corporation with complex system landscapes: OpenText Core and Extended ECM provide the right solution. Processes, workflows, and integrations can be customized as needed—future-proof and scalable.
Doctra is your specialist for OpenText and SAP.
Doctra is your specialist for your CCM projects
20+ years of technical and strategic experience
End-to-End Consulting and Support
From Concept to Implementation in no time
Doctra works end-to-end
Business Consulting
A good solution emerges when people take the time to analyze company goals and compare them with suggestions about „best practices". At Doctra, we are familiar with a wide range of business processes from many projects and know how these can be implemented technically and organizationally. Our many years of close collaboration with SAP and OpenText enables us to seamlessly implement your projects and work with you to develop long-term strategies.
Implementation
We don’t just advise; we implement what we recommend. We implement solutions together with you that match the requirements of your company. We ensure that the solutions are optimally integrated into your infrastructure with OpenText and SAP. So that a long-term and smooth operation is possible.
Managed Services for a smooth operation
The operation of a complex ECM system can present a company with a variety of challenges. From providing the infrastructure, performing maintenance tasks such as updates and upgrades, to making configuration changes. At Doctra, we not only assist with project work but also support system operations with our expert knowledge. We offer both on-demand support through our support service and, if desired, we can also take over the ECM system operation for you. With Doctra Managed Services, you receive a professionally managed ECM infrastructure with clearly calculable monthly costs, without any surprises.
Managed Services in DetailExplanation of singular functions
Document Generation
At the push of a button, all necessary documents - such as employment contracts, HR documentation, approval of requests, and many others - can be automatically generated directly from the data available in the system. The documents can then be individually customized, digitally signed, sent, and archived in a compliant, audit-proof manner. The entire process runs seamlessly and without media breaks, saving time and significantly reducing the risk of errors.
Signature Solutions
All common signature solutions can be easily integrated for the legally compliant and digital signing of generated documents. This includes established providers such as DocuSign, Adobe Sign, OpenText Core Signature, and others. The seamless integration ensures that processes like contract signing can be handled fully digitally and efficiently - whether signatures are made internally or externally.
Document Technology
Depending on the products used and individual requirements, a selection of proven technologies is employed. Doctra can integrate and configure tools such as OpenText Exstream, OpenText PowerDocs, or OpenText StreamServe. These powerful tools enable highly automated, scalable, and rule-based document creation - from simple mail merges to complex, data-driven output processes.
Storage Management
For all types of documents, such as applications, customizable retention and deletion periods can be defined. This ensures that legal requirements (e.g., GDPR, GoBD) are automatically met. Documents are stored in an audit-proof manner and deleted system-supported at the defined time, minimizing legal risks and reducing administrative effort.
Questions about OpenText Core for SAP SuccessFactors and Extended ECM for SAP SuccessFactors
What are the main benefits of OpenText Core and Extended ECM for SAP SuccessFactors?
Both solutions offer seamless integration of HR documents into SAP SuccessFactors, improve efficiency through automated processes, enhance compliance with audit-proof storage, and provide centralized, secure management of personnel-related content.
How do OpenText Core and Extended ECM differ in terms of functionality and use cases?
OpenText Core is a lightweight, cloud-based solution designed for quick integration and simple HR document management, whereas Extended ECM is a more comprehensive platform offering deep system integration, advanced governance, and metadata features for complex requirements.
Which compliance and data protection requirements are supported by these solutions?
Both systems comply with key standards such as GDPR and GoBD, provide role-based access control, audit trails, and audit-proof archiving - ensuring HR data is optimally protected and managed in accordance with legal regulations.
How do the solutions ensure the security and confidentiality of HR data?
OpenText employs modern encryption technologies, strict access controls, and security protocols to protect sensitive HR documents from unauthorized access, both in the cloud and on-premises.
Which HR processes benefit the most from integration with OpenText?
In particular, onboarding, employee file management, contract management, performance evaluations, and compliance reporting become more efficient, transparent, and less error-prone through digital document management.
How scalable are the solutions with growing document volumes and company size?
Both solutions are designed to grow with your business: OpenText Core primarily supports mid-sized to larger companies, while Extended ECM scales flexibly for global corporations with extensive document requirements.
How flexible are the solutions in integrating additional systems besides SAP SuccessFactors?
While OpenText Core primarily focuses on SuccessFactors, Extended ECM offers a flexible architecture for integrating other enterprise systems such as SAP ERP, CRM, or talent management solutions.
Can the products also be obtained through SAP?
Yes, the products can be obtained through SAP under the names “SuccessFactors Document Management Core by OpenText” and “SuccessFactors Extended ECM by OpenText.”