ECM Migration at a Glance
The migration of ECM systems is a key step in the digital transformation of companies. It offers the opportunity to modernize existing structures, streamline processes, and store content in a future-proof way. Whether on-premises, in the cloud, or in a hybrid setup – we support you in transferring your data and applications to modern OpenText platforms. Our focusis on delivering a secure, efficient, and transparent migration – tailored to your individual requirements.
Doctra is your specialist for OpenText and SAP.
Doctra is your specialist for your ECM migation
20+ years of technical and strategic experience
End-to-End Consulting and Support
From Concept to Implementation in no time
The Challenges
Complexity Through Diversity
Every ECM migration is unique. Different source platforms, historically grown archive structures, and heterogeneous IT landscapes pose significant challenges for organizations.
Typical pitfalls include:
- Legacy systems with proprietary formats
- Large volumes of data and lack of transparency
- Strict requirements for compliance, data protection, and traceability
- Lack of internal expertise and resources
- Uninterrupted availability for business units during the migration
Complexity increases further when cloud platforms like AWS, Azure, or Google Cloud come into play – especially in hybrid scenarios or when integrating SAP systems such as S/4HANA.
Our Response
Planned and Tailored Migration
Every ECM migration starts with a thorough analysis of your existing system landscape. Together with you, we assess technical conditions, organizational workflows, and individual requirements. From this, we develop a realistic and goal-oriented migration strategy that not only meets your current needs but also takes future developments into account.
Our goal: a migration that aligns perfectly with your IT strategy – without unnecessary complexity.
Efficiency Through Modern Tools
To migrate your content securely and efficiently, we rely on proven, high-performance tools for automated data extraction, transformation, and validation. These technologies enable us to transfer even large volumes of data in a structured and traceable manner. Throughout the entire process, the quality of your data is ensured – laying the foundation for a stable and high-performing target system from day one.
Uninterrupted Operations
One of the biggest concerns for many organizations during system migration: downtime and disruptions to daily operations. With our proven methodology and flexible scheduling, we minimize risks and ensure the uninterrupted operation of your ECM applications. Wherever possible, the migration takes place during ongoing system operation. This allows your business units to continue working as usual, while we transfer the content in the background.
Security,Transparency, and Long-Term Support
Every phase of the migration is thoroughly documented – from the initial analysis to final acceptance. This ensures compliance with the highest standards of data protection, traceability, and auditability. And once the migration is complete, we don’t leave you on your own: we offer comprehensive post-migration support, including employee training, technical assistance, and optional further development of your new ECM environment.
Our services at a glance
Customized Migration Planning
No ECM migration is the same – which is why we place great emphasis on tailored planning. In a collaborative analysis process, we take a holistic view of your existing ECM environment: system architecture, data structures, user requirements, as well as organizational and regulatory frameworks. From this, we develop a future-oriented target vision that takes both technical feasibility and operational realities into account.
Our goal: a migration concept that aligns with your strategy and is built for long-term success.
Technological Edge Through Tools
Our migration processes are built on a broad portfolio of powerful, proven tools. These allow us not only to efficiently extract data, but also to transform, cleanse, consolidate, and validate it – whether structured or unstructured content. Automated validation mechanisms ensure data quality and consistency. As a result, we reduce project durations, minimize the risk of errors, and ensure the reliable transfer of your content into the target environment.
Minimal Downtime
One of the biggest concerns during migration is disruption to ongoing operations. Our approach ensures that your ECM systems continue to run reliably throughout the transition. Through intelligent scheduling, incremental data transfers, and synchronization mechanisms, the migration takes place during live operation—almost invisible to your end users. This helps you avoid productivity losses and enables a seamless transition to the new system environment.
Transparency & Compliance
We understand how important legal security, traceability, and data protection are in ECM projects. That’s why we document every single step of your migration in a compliance-proof manner – from the initial assessment to the handover of the target environment. Our processes meet common compliance requirements (e.g.,GDPR, GoBD) and can be audited at any time. This builds trust—both internally and externally—and provides a solid foundation for your internal and external IT governance.
Sustainable Support
Our commitment does not end with the completion of the technical migration. We continue to support you with a comprehensive post-migration service: from technical maintenance and troubleshooting to user training and the strategic further development of your ECM solution. Upon request, we also take over the ongoing operation of your platform as part of amanaged service – including monitoring, maintenance, and continuous optimization. This ensures that your new ECM environment not only runs smoothly but also delivers real, sustainable value to your organization.
Broad Platform Support
Our migration services enable the transition from existing ECM platforms - whether on-premises or in the cloud—to modern, scalable OpenText infrastructures. This includes archive migrations, Content Server / xECM migrations, migrations from VIM, Exstream, StreamServe, or any other OpenText platform.
We migrate from, among others:
- On-Premises
- AWS
- Microsoft Azure
- Google Cloud
We migrate to, among others:
- OpenText Cloud (AWS, Azure, Google Cloud)
- SAP S/4HANA (Private/Public Cloud)
- Local data centers
Questions about the ECM migration
How long does the migration take?
That depends on the project. Thanks to our proven methodology and tool-supported processes, even large-scale migrations can be completed within a few weeks or months – without disrupting ongoing operations.
Can we continue working during the migration?
Yes. Our processes are designed to migrate ECM systems with minimal downtime. In most cases, system operations remain fully available to users throughout the migration.
Can unstructured data also be migrated?
Yes. In addition to structured data (e.g., from databases), we also migrate unstructured content such as documents, emails, attachments, or archived data. We ensure proper classification, metadata assignment, and – if needed – integration into new target structures, such as OpenText Content Server or SAP.
How do we ensure that no data is lost?
Through automated validation, careful planning, and comprehensive documentation, we safeguard every phase of the migration – both technically and organizationally.
Do you offer support after the migration?
Yes. Our post-migration support includes technical assistance, user training, and further development of your solution.
Do I have to migrate to the cloud?
No. We offer vendor-neutral consulting – whether it's cloud, on-premises, or a hybrid solution. What matters most is that your new environment meets your requirements – today and in the future.
